Direct Marketing Tools & Tips

Resources for cost-effective direct marketing campaigns.  Click the image to open the item, then right click and select “Save As” to download the item and save to your computer.

Secure File Transfer

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Postal Rates Chart

Updated January 2019

Graphics Charges & Info Sheet

Artwork Requirements, Rates & Definitions

6 Tips for Automation Compatible Mail

Getting the Lowest Possible Postage Rate

Ancillary Endorsement Chart

Getting the Lowest Possible Postage Rate

Zip Code Chart San Diego Area

Find ZIP Codes For Areas You Are Interested In

Avoid the headaches. Use these templates in designing your mail piece. These mailer panel templates show the proper layout positioning for the elements required by the Post Office.

For a faster, easier time with the print / mail / post office workflow, download what you need by clicking the JPG or PDF links.

Mail Panel Templates for Postcards

 35x5 3 1/2 x 5 JPG PDF
 4x6 4 x 6 JPG PDF
 425x6 4 1/4 x 6 JPG PDF
 5x7 5 x 7 JPG PDF
 55x85 5 1/2 x 8 1/2 JPG PDF
 6x9 6 x 9 JPG PDF
 6x11 6 x 11 JPG PDF

Mail Panel Templates for Self-Mailers


85x11-fold-thirds 8 1/2 x 11 Folded to Thirds JPG PDF
 85x11-fold-half 8 1/2 x 11 Folded in Half JPG PDF
 11x17-french-fold 11 x 17 French Fold JPG PDF

Buy one from the Post Office or use ours.

Indicia ExampleAn indicia (in- DEES-see-uh) is the info in the box at the corner of mail piece that takes the place of a stamp. It contains the postage rate, the permit holders account number and where it is mailed from.

Using an indicia can save you a bundle.

We work with the post office and determine the amount of postage needed for your mailing. We then get that postage money from you, put it in our postal account and the Post Office takes that postage amount from our account. Your check needs to be made out to “Postmaster”. (not us!)

Complex yes, but better than licking stamps, and cheaper.

For mailings that we handle for you there are three imprints we supply that you can drop into your artwork. Click the images below to download a pdf and then insert it into your art.

permit_700_first_classFirst Class Presort
The top of the line first class service. Still cheaper than stamps.
Gets there in 2 days max.

permit_700_std-outlinesStandard Class Presort
Less expensive 3rd class service. Formerly called “Bulk Rate”.
Can take longer to reach the recipient.

permit_700_nonprofit_outlinesNon Profit
Special rate for authorized non-profit organizations.


Contact us if you have any questions on which to use.

Here are some general guidelines for mail specs.

For complete info visit

Once a piece of mail exceeds the maximum length, height, or thickness of one dimension, it automatically gets classified as the next larger shape.

Minimum size for Postcards and Letters
5″ long x 3-1/2″ high

Maximum size for Postcards
6″ long x 4-1/4″ high

Maximum size for folded Self Mailer is 6″ high x 10 1/2″ long.

Maximum thickness for Letters
1/4″ thick

Maximum thickness for ‘Large Envelopes’
3/4″ thick

‘Large Envelopes’ are defined as exceeding one of the letter size maximum dimensions.

Unusual Shapes and Sizes
Sometimes a piece of mail requires additional postage because it is a certain shape or size that is difficult to process on mail sorting machines. To make sure you’re paying the correct postage, visit

These are examples of mail that could require additional postage:

· – Square envelopes

· – Envelopes on which the address is written parallel to the shorter edge.

Click For Current Specials Leave Us A Google Review

Mail Management Group, Inc.

409 Vernon Way
El Cajon, CA 92020

Phone: 619-593-9121 X-114
Fax: 619-593-1193

Disadvantage Business Enterprise in the State of CA, Certification #45785.


The Chamber of San Diego & East CountySouthern California Postal Customer CouncilsBetter Business BureauFacebookPrinting Industries Association of San Diego, Inc.Mail Systems Management AssociationSD DirectSD Direct